Up to Date COVID-19 Information - READ MORE

Get the latest guidance and information about the Coronovirus and how it is affecting subcontractors, specialty trade contractors, service providers, and suppliers.  

Governor Mike DeWine announced on April 2, 2020 that Ohio’s stay at home order has been extended. The original order shutting down non-essential businesses, became effective 11:59 p.m. on Monday March 23, 2020, through 11:59p.m. on Monday April 6, 2020 in response to the coronavirus epidemic (COVID-19). The Original Order has now been extended through May 1st. The order, linked here, provides a comprehensive list of the businesses that are deemed essential and will be permitted to stay open. Construction is not shutting down in Ohio.

However, businesses remaining open must take specified steps to ensure the safety of employees and others who will be on the premises.

The order includes a number of exemptions to shutting down non-essential business operations; most construction is included in an exemption in one way or another, particularly as all of the exempted categories “shall be construed broadly to avoid any impacts” to operations.

For example, one exempted category is “Essential Infrastructure,” which specifically permits construction generally, including but not limited to, construction required in response to COVID-19, hospital construction, long-term care facility construction, public works construction, school construction, essential business construction, and housing construction.

Also, because utilities, sewer, water, solid waste, road, highway, rail and public transportation are all included in the definition of Essential Infrastructure, construction and other services related to those projects, including to operate, maintain, or repair them, are expressly exempt from the shutdown.

Additionally, construction necessary to support “Essential Businesses and Operations”—and all businesses in their supply chains—is permitted; this includes but is not limited to grocery stores; pharmacies; businesses in any way involved food, beverage, licensed marijuana and agriculture; organizations providing charitable and social services; religious organizations; media organizations; transportation services and gas stations (including auto repair and equipment and construction equipment); financial and insurance institutions; educational institutions; restaurants (for off-site consumption); any support for Essential Businesses and Operations; residential construction; professional services; hotels and motels, and more—the list of exemptions is quite extensive. Further, Critical Trades is a specific exemption permitting construction services by plumbers, electricians, exterminators, cleaning and janitorial staff, security staff, operating engineers, HVAC, painting, moving and relocation services, and anything necessary to maintaining safety, sanitation, and essential operations.

The order also requires individuals stay inside their homes unless engaging in specific activities that include, but are not limited to, exercise, going to work at essential businesses or businesses that are exempt from the order, caring for others, seeking medical attention, or getting necessary supplies and services.

All businesses remaining open should continue to take precautions, including maximizing all remote and virtual work and meeting capabilities where possible without compromising the company or individuals’ ability to perform the exempt or essential business functions and continuing to follow all federal, state, CDC, and Ohio Department of Health recommendations where possible including, at a minimum:

  • Maintaining 6 foot distances between individuals and workstations;
  • Disinfecting and cleaning all surfaces and equipment—particularly those in shared work spaces—at least daily if not more frequently and encouraging employees to do so on their own as well;
  • Providing soap, hand sanitizer, and disinfecting wipes to employees and encouraging proper use, including before any meals;
  • Keeping only the required staff necessary to perform the exempt and essential functions on any site, in any trailer, or in any work area;
  • Not holding toolbox talks or in-person meetings or gatherings at all and using video or web-conferencing, but when necessary, keeping such meetings to 10 people or less, holding them outside, and maintaining 6 ft distances between people;
  • Discontinuing use of community water, coffee, or food;
  • Encouraging employees to take temperatures at home each morning or take temperatures at each job site and require any employees exhibiting any symptoms to leave the job site;
  • Discouraging handshakes;
  • Reminding employees to avoid touching eyes, nose, mouth, and face;
  • Reminding employees to wash and disinfect all PPE and wash and disinfect their hands after handling it;
  • Reminding employees to wash clothing and reflective gear regularly; and
  • Prohibiting food delivery services on job sites.

We are continuing to develop strategies for our members to ensure compliance with this order, safeguard the health and safety of their employees and work sites, and maximize the productivity of exempt and essential business activities.

If you have specific questions or concerns, please call 330-762-9951.

SANEO is ready to assist you in any way during this ever-evolving situation. Please. Allow us to be yours Response Team.

We are ready, willing, and able to assist you in navigating the multitude of issues presented by the current crisis.

United, we are strong. Remember that.

Please reach out to us if before need arises. We are here for you.

As of March 24, 2020

COVID-19 Ohio County Office Policies and Closures list Counties in Alphabetical Order.

SANEO has created a link page with county closures. We will continue to post known closures and procedural changes with county offices.

This information is important in order to obtain building permits, filing notices of commencement, notices of furnishing, mechanic’s liens and all other recorded documents.

Keep the link below handy so you can check back periodically as the information is continually changing.

Counties Listed: Auglaize, Butler, Champaign, Clark, Clermont, Clinton, Coshocton, Cuyahoga, Delaware, Fairfield, Franklin, Geauga, Greene, Hamilton, Hocking, Lake, Lorain, Lucas, Montgomery, Pickaway, Portage, Stark, Summit, Trumbull, Tuscarawas, Warren, Washington, Wayne, Van Wert.

If you, personally, know of any additional changes or closures please contact

SANEO Executive Director,Jodie Oates, at j.oates@saneo.com

Yesterday, Jon Husted, the current lieutenant governor of Ohio, stated that no form or card is necessary in order to work in compliance with the Essential Business order.

Today we received report of local a Ohio health department official showing up on a construction job-site and threatening to close it down because the work was not “essential”. If the local health departments—which are part of the Stay-At-Home enforcement apparatus—don’t fully understand what “essential” means, then there is cause for concern.

I wanted to provide you with another tool you can provide your employees to carry with them when performing essential construction activity. 

This simple card (COVID-19 wallet card in pdf format) may help provide enforcement officials with the information necessary to prove that the work you are doing has been designated as “Essential Business”.

As we all learn to navigate this together we cannot have too much information.

 

 All construction of any kind has been deemed essential, in itself. From a service call for a residential client to a $100M industrial project, construction is essential.

However, you must comply with the safety precautions to mitigate the spread of

COVID-19

(If you have additional questions about the order, here is a link to the Ohio Dept. of Health)).

Many insurance companies are coming out and claiming that Business Income claims will not/may not be covered in this Pandemic. One of the main causes of this is insurance carriers state that in order for coverage for a business income claim to trigger, direct physical damage needs to occur at the business location or dependent property location. 

Some policies also have exclusions for Bacteria and Viruses in the policy on all lines of coverage. Recently there have been numerous lawsuits filed throughout the country with attorneys claiming that Covid19 does constitute physical damage at a location and insurance carriers should be obligated to pay. 

The landscape is changing daily for this topic. I have also attached some items that maybe helpful for SANEO members. 

An interesting bill has been introduced. House Bill 589 would require insurers who offer business interruption insurance to cover losses attributable to viruses and pandemics and to declare an emergency. “Fortunately, there is little support for this concept in the Ohio General Assembly at this time. The Chairs of the House and Senate Insurance Committees do not support it. Members of majority leadership in both chambers understand it is a bad idea. The bill is introduced by a freshman legislator and a term-limited legislator, both in the minority caucus.” says Michael Farley VP, Government Affairs and General Counsel with the OII.

 

Move aimed at easing economic impact of COVID-19

COLUMBUS – The Ohio Bureau of Workers’ Compensation’s Board of Directors today approved to send up to $1.6 billion to Ohio employers this spring to ease the economic impact of the coronavirus (COVID-19) pandemic on Ohio’s economy and business community.

The Board met in a virtual emergency session this morning in response to Ohio Governor Mike DeWine’s call for state agencies to do all they can to help the state’s business community withstand COVID-19’s challenges, which include temporary business closings, stay-at-home orders, and a record number of Ohioans applying for unemployment assistance.

“We are all in this together, and I’m just grateful we can contribute in this way,” said BWC Administrator/CEO Stephanie McCloud. “We wouldn’t be in this position without the employers who work hard to increase workplace safety, reduce injury claims, and pay their premiums on time.”

Thanks also to strong investment returns, the dividend equals approximately 100% of the premiums employers paid in policy year 2018. Of the $1.6 billion dividend, approximately $1.4 billion would go to private employers and approximately $200 million would go to local government taxing districts, such as counties, cities, townships, and schools.

Checks will be mailed in batches to employers later this month.

This dividend follows other recent moves by BWC to ease COVID-19’s strain on employers. In late March, BWC told employers they could defer their monthly premium installment payments for March, April, and May until June 1. BWC also waived or postponed some requirements and deadlines for several programs that reduce employer premiums and applied the discounts automatically.

The dividend is BWC’s sixth of $1 billion or more since 2013 and seventh overall in that time. It also continues BWC’S trend of lowering workers’ comp costs for employers. The agency has repeatedly lowered premium rates in recent years, including a 10% cut for public employers that took effect in January and a 13% cut for private employers that begins July 1.

COVID-19 Stay At Home Order

Ohio Department of Health Director Amy Acton is ordering all Ohioans to stay home or at their place of residence, effective 11:59 p.m. March 23, except for essential activities, essential governmental functions, or to operate essential businesses and operations. Homes or residences include houses, rental units, hotels, motels, shared rental units, shelters, and similar facilities. The order will be in effect until 11:59 p.m. April 6, 2020, unless it is rescinded or modified before then. For full details, please read the order.

In this order, essential businesses and operations consist of critical trades. This includes:

  • Building and construction tradesmen and tradeswomen
  • Other tradesmen and tradeswomen, including but not limited to:
    • Plumbers
    • Electricians
    • Exterminators
    • Cleaning and janitorial staff for commercial and government properties
    • Security staff
    • Operating engineers
    • HVAC
    • Painting
    • Moving and relocation services
  • Other service providers who provide services that are necessary to maintain the safety, sanitation, and essential operation of residences, essential activities, and essential businesses and operations.

Essential Industry Employee

 

Re:      Shelter-in-Place Orders

 

To whom it may concern:

Please be informed that the bearer of this letter is employed at [COMPANY NAME], located at [COMPANY ADDRESS].  The Company is a [name type of contractor].  We have reviewed all applicable Orders and have determined that our operations qualify as essential/critical infrastructure and that we are able to continue to operate under those Orders.

Employees in possession of this letter have been deemed essential to the minimum basic operations of our business.  All non-essential personnel have been notified to work remotely until further notice.  Employees who are critical to the minimum basic operations of the business have been instructed to comply with social distancing rules/requirements in the jurisdiction, as well as other safety and health precautions.

If you have questions regarding the nature or scope of this letter, please do not hesitate to contact [insert contact name] at [insert contact number and/or email]

Sincerely,

 

EXECUTIVE NAME

TITLE

 

Download Sample Employee Letter

  • Up to Date COVID-19 Information

    Governor Mike DeWine announced on April 2, 2020 that Ohio’s stay at home order has been extended. The original order shutting down non-essential businesses, became effective 11:59 p.m. on Monday March 23, 2020, through 11:59p.m. on Monday April 6, 2020 in response to the coronavirus epidemic (COVID-19). The Original Order has now been extended through May 1st. The order, linked here, provides a comprehensive list of the businesses that are deemed essential and will be permitted to stay open. Construction is not shutting down in Ohio.

    However, businesses remaining open must take specified steps to ensure the safety of employees and others who will be on the premises.

    The order includes a number of exemptions to shutting down non-essential business operations; most construction is included in an exemption in one way or another, particularly as all of the exempted categories “shall be construed broadly to avoid any impacts” to operations.

    For example, one exempted category is “Essential Infrastructure,” which specifically permits construction generally, including but not limited to, construction required in response to COVID-19, hospital construction, long-term care facility construction, public works construction, school construction, essential business construction, and housing construction.

    Also, because utilities, sewer, water, solid waste, road, highway, rail and public transportation are all included in the definition of Essential Infrastructure, construction and other services related to those projects, including to operate, maintain, or repair them, are expressly exempt from the shutdown.

    Additionally, construction necessary to support “Essential Businesses and Operations”—and all businesses in their supply chains—is permitted; this includes but is not limited to grocery stores; pharmacies; businesses in any way involved food, beverage, licensed marijuana and agriculture; organizations providing charitable and social services; religious organizations; media organizations; transportation services and gas stations (including auto repair and equipment and construction equipment); financial and insurance institutions; educational institutions; restaurants (for off-site consumption); any support for Essential Businesses and Operations; residential construction; professional services; hotels and motels, and more—the list of exemptions is quite extensive. Further, Critical Trades is a specific exemption permitting construction services by plumbers, electricians, exterminators, cleaning and janitorial staff, security staff, operating engineers, HVAC, painting, moving and relocation services, and anything necessary to maintaining safety, sanitation, and essential operations.

    The order also requires individuals stay inside their homes unless engaging in specific activities that include, but are not limited to, exercise, going to work at essential businesses or businesses that are exempt from the order, caring for others, seeking medical attention, or getting necessary supplies and services.

    All businesses remaining open should continue to take precautions, including maximizing all remote and virtual work and meeting capabilities where possible without compromising the company or individuals’ ability to perform the exempt or essential business functions and continuing to follow all federal, state, CDC, and Ohio Department of Health recommendations where possible including, at a minimum:

    • Maintaining 6 foot distances between individuals and workstations;
    • Disinfecting and cleaning all surfaces and equipment—particularly those in shared work spaces—at least daily if not more frequently and encouraging employees to do so on their own as well;
    • Providing soap, hand sanitizer, and disinfecting wipes to employees and encouraging proper use, including before any meals;
    • Keeping only the required staff necessary to perform the exempt and essential functions on any site, in any trailer, or in any work area;
    • Not holding toolbox talks or in-person meetings or gatherings at all and using video or web-conferencing, but when necessary, keeping such meetings to 10 people or less, holding them outside, and maintaining 6 ft distances between people;
    • Discontinuing use of community water, coffee, or food;
    • Encouraging employees to take temperatures at home each morning or take temperatures at each job site and require any employees exhibiting any symptoms to leave the job site;
    • Discouraging handshakes;
    • Reminding employees to avoid touching eyes, nose, mouth, and face;
    • Reminding employees to wash and disinfect all PPE and wash and disinfect their hands after handling it;
    • Reminding employees to wash clothing and reflective gear regularly; and
    • Prohibiting food delivery services on job sites.

    We are continuing to develop strategies for our members to ensure compliance with this order, safeguard the health and safety of their employees and work sites, and maximize the productivity of exempt and essential business activities.

    If you have specific questions or concerns, please call 330-762-9951.

    SANEO is ready to assist you in any way during this ever-evolving situation. Please. Allow us to be yours Response Team.

    We are ready, willing, and able to assist you in navigating the multitude of issues presented by the current crisis.

    United, we are strong. Remember that.

    Please reach out to us if before need arises. We are here for you.

  • COVID-19 County Office & Policy Closures

    As of March 24, 2020

    COVID-19 Ohio County Office Policies and Closures list Counties in Alphabetical Order.

    SANEO has created a link page with county closures. We will continue to post known closures and procedural changes with county offices.

    This information is important in order to obtain building permits, filing notices of commencement, notices of furnishing, mechanic’s liens and all other recorded documents.

    Keep the link below handy so you can check back periodically as the information is continually changing.

    Counties Listed: Auglaize, Butler, Champaign, Clark, Clermont, Clinton, Coshocton, Cuyahoga, Delaware, Fairfield, Franklin, Geauga, Greene, Hamilton, Hocking, Lake, Lorain, Lucas, Montgomery, Pickaway, Portage, Stark, Summit, Trumbull, Tuscarawas, Warren, Washington, Wayne, Van Wert.

    If you, personally, know of any additional changes or closures please contact

    SANEO Executive Director,Jodie Oates, at j.oates@saneo.com

  • Essential Business Customizable Card

    Yesterday, Jon Husted, the current lieutenant governor of Ohio, stated that no form or card is necessary in order to work in compliance with the Essential Business order.

    Today we received report of local a Ohio health department official showing up on a construction job-site and threatening to close it down because the work was not “essential”. If the local health departments—which are part of the Stay-At-Home enforcement apparatus—don’t fully understand what “essential” means, then there is cause for concern.

    I wanted to provide you with another tool you can provide your employees to carry with them when performing essential construction activity. 

    This simple card (COVID-19 wallet card in pdf format) may help provide enforcement officials with the information necessary to prove that the work you are doing has been designated as “Essential Business”.

    As we all learn to navigate this together we cannot have too much information.

     

     All construction of any kind has been deemed essential, in itself. From a service call for a residential client to a $100M industrial project, construction is essential.

    However, you must comply with the safety precautions to mitigate the spread of

    COVID-19

    (If you have additional questions about the order, here is a link to the Ohio Dept. of Health)).

  • Insurance Update

    Many insurance companies are coming out and claiming that Business Income claims will not/may not be covered in this Pandemic. One of the main causes of this is insurance carriers state that in order for coverage for a business income claim to trigger, direct physical damage needs to occur at the business location or dependent property location. 

    Some policies also have exclusions for Bacteria and Viruses in the policy on all lines of coverage. Recently there have been numerous lawsuits filed throughout the country with attorneys claiming that Covid19 does constitute physical damage at a location and insurance carriers should be obligated to pay. 

    The landscape is changing daily for this topic. I have also attached some items that maybe helpful for SANEO members. 

    An interesting bill has been introduced. House Bill 589 would require insurers who offer business interruption insurance to cover losses attributable to viruses and pandemics and to declare an emergency. “Fortunately, there is little support for this concept in the Ohio General Assembly at this time. The Chairs of the House and Senate Insurance Committees do not support it. Members of majority leadership in both chambers understand it is a bad idea. The bill is introduced by a freshman legislator and a term-limited legislator, both in the minority caucus.” says Michael Farley VP, Government Affairs and General Counsel with the OII.

     

  • FFCRA Paid Leave Fact Sheet
  • BWC Board approves $1.6 billion dividend

    Move aimed at easing economic impact of COVID-19

    COLUMBUS – The Ohio Bureau of Workers’ Compensation’s Board of Directors today approved to send up to $1.6 billion to Ohio employers this spring to ease the economic impact of the coronavirus (COVID-19) pandemic on Ohio’s economy and business community.

    The Board met in a virtual emergency session this morning in response to Ohio Governor Mike DeWine’s call for state agencies to do all they can to help the state’s business community withstand COVID-19’s challenges, which include temporary business closings, stay-at-home orders, and a record number of Ohioans applying for unemployment assistance.

    “We are all in this together, and I’m just grateful we can contribute in this way,” said BWC Administrator/CEO Stephanie McCloud. “We wouldn’t be in this position without the employers who work hard to increase workplace safety, reduce injury claims, and pay their premiums on time.”

    Thanks also to strong investment returns, the dividend equals approximately 100% of the premiums employers paid in policy year 2018. Of the $1.6 billion dividend, approximately $1.4 billion would go to private employers and approximately $200 million would go to local government taxing districts, such as counties, cities, townships, and schools.

    Checks will be mailed in batches to employers later this month.

    This dividend follows other recent moves by BWC to ease COVID-19’s strain on employers. In late March, BWC told employers they could defer their monthly premium installment payments for March, April, and May until June 1. BWC also waived or postponed some requirements and deadlines for several programs that reduce employer premiums and applied the discounts automatically.

    The dividend is BWC’s sixth of $1 billion or more since 2013 and seventh overall in that time. It also continues BWC’S trend of lowering workers’ comp costs for employers. The agency has repeatedly lowered premium rates in recent years, including a 10% cut for public employers that took effect in January and a 13% cut for private employers that begins July 1.

  • COVID-19 OSHA Workplace Guidelines
  • COVID-19 Guidance for Essential Business and Operations-Critical Trades

    COVID-19 Stay At Home Order

    Ohio Department of Health Director Amy Acton is ordering all Ohioans to stay home or at their place of residence, effective 11:59 p.m. March 23, except for essential activities, essential governmental functions, or to operate essential businesses and operations. Homes or residences include houses, rental units, hotels, motels, shared rental units, shelters, and similar facilities. The order will be in effect until 11:59 p.m. April 6, 2020, unless it is rescinded or modified before then. For full details, please read the order.

    In this order, essential businesses and operations consist of critical trades. This includes:

    • Building and construction tradesmen and tradeswomen
    • Other tradesmen and tradeswomen, including but not limited to:
      • Plumbers
      • Electricians
      • Exterminators
      • Cleaning and janitorial staff for commercial and government properties
      • Security staff
      • Operating engineers
      • HVAC
      • Painting
      • Moving and relocation services
    • Other service providers who provide services that are necessary to maintain the safety, sanitation, and essential operation of residences, essential activities, and essential businesses and operations.

  • Essential Industry Employee Letter

    Essential Industry Employee

     

    Re:      Shelter-in-Place Orders

     

    To whom it may concern:

    Please be informed that the bearer of this letter is employed at [COMPANY NAME], located at [COMPANY ADDRESS].  The Company is a [name type of contractor].  We have reviewed all applicable Orders and have determined that our operations qualify as essential/critical infrastructure and that we are able to continue to operate under those Orders.

    Employees in possession of this letter have been deemed essential to the minimum basic operations of our business.  All non-essential personnel have been notified to work remotely until further notice.  Employees who are critical to the minimum basic operations of the business have been instructed to comply with social distancing rules/requirements in the jurisdiction, as well as other safety and health precautions.

    If you have questions regarding the nature or scope of this letter, please do not hesitate to contact [insert contact name] at [insert contact number and/or email]

    Sincerely,

     

    EXECUTIVE NAME

    TITLE

     

    Download Sample Employee Letter

  • SBA 2020 Paycheck Protection Loan Template
Saneo